Skip to Content

Virtual Presenter Instructions

APS is grateful to our virtual April Meeting presenters for sharing their research.

Log in to view on-demand content

Virtual session presentations

Invited, focus, & oral

All presenters are encouraged to log in and create a profile on the virtual platform and mobile app through the Speaker Console. Having a profile will help attendees find and connect with you during the conference. The Speaker Console is also where you will find the personalized Zoom links for your assigned presentations during April Meeting.


Virtual presenters must be registered for April Meeting. In addition, to access the Speaker Console your registration email and abstract email must match.

Technology testing

Log in and test your technology at least three (3) business days before your presentation. The Join Practice Session link will activate three (3) days before your assigned session.

Presenting live

On the day of your presentation, log in to the Speaker Console at least 30 minutes before your session. Go to My Sessions, select the appropriate one, and then click the “Join Live Session” button.

Do not upload a video to be played if you cannot make your session. If you prefer to present by video, you may play the video from your personal computer and then be available for live Q&A.

Please note: we cannot test technology while other talks are ongoing.

Audience interaction

Audience questions will be asked aloud or submitted via chat and read to you by the session chair.

Review Virtual Presentation Best Practices.

Virtual poster/ePoster presentations

Profile and poster upload

Access the Speaker Console to create your profile.

Upload a one-page PDF of your poster and a five-minute MP4 video explaining your research.

Deadline: All PDFs and MP4s must be uploaded by Monday, April 1, 2024.

Live presentation

Confirm the date and time of your poster session presentation in the Epitome or the virtual platform.

On the day of the presentation, navigate to the networking section of the virtual platform.

Look for sessions labeled with your Poster Session ID appended with "Live" and click on the Join link.

The poster session will be moderated by a session chair.

Each presenter will have five minutes to present their scientific research followed by two minutes for Q&A.

Utilize the event to meet and network via video with fellow physicists.

New: All posters uploaded to the Speaker Console by Monday, April 1, 2024, will be viewable on ePoster Kiosks at the convention center. This expands the visibility of posters to the in-person audience.

On-demand presentations

Presentations assigned to Session OD01 are on-demand only. Presenters will be able to upload a video of their talks along with a handout.


Presenters must be registered for April Meeting to upload their video. Registration also gives you access to all of the online April Meeting content.

To access the Speaker Console your registration email and abstract email must match.

Profile & presentation upload

Access the Speaker Console to create your profile.

Find your presentation and upload an MP4 video of your talk. (iMov video files will not be accepted.)

You also have the option to upload PDF handout to supplement your presentation.

Deadline: All MP4s must be uploaded by Monday, April 1, 2024.

More information

In-person presenter instructions

Prepare to present your research at the in-person at April Meeting.

Presenter instructions & logistics

Whether you are attending the in-person or virtual meeting, your presentation or poster will reach thousands of attendees in Sacramento and online.

Session chair responsibilities

APS is grateful to the volunteers who assist in facilitating these sessions.

More presenter & attendee information

Whether you're presenting at or attending April Meeting for the first time or previously, you can find useful information to improve your experience.